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Human Resources and Labor Relations

Employee Status Change

There are times when an employee will experience a change in status, which may result in a change of coverage or the need to add/delete dependent(s).  Contract changes can only occur during certain events, such as:

  • Marriage
  • Birth
  • Adoption
  • Divorce
  • Death
  • Loss of Coverage

 

With any of the above events, the employee has a thirty (30) day eligibility period to make changes to their current health care plans. The employee must provide Human Resources with all the required completed paperwork within this eligibility period. If the employee misses the eligibility period deadline, they must wait until annual open enrollment to make the health care plan changes.

Marriage

An employee has a thirty (30) day eligibility period from the date of marriage to make changes to their current health care plans. The employee must provide Human Resources and Labor Relations with all required paperwork and it must be completed within this eligibility period. If an employee misses the eligibility period deadline, they must wait until annual open enrollment to make the health care plan changes.

Recommended paperwork to be completed:

 

Required documentation:

  • A copy of a certified marriage license is required to process the health care changes.

 

Effective date of change:

  • Health care benefits are effective upon the date of marriage. Please allow 7 to 10 business days for processing.
  • Tax changes go into effect the pay period following Human Resources and Labor Relations receipt of the necessary tax forms.

 

Health care cost:

  • As an employee, there may be an additional cost for health care to add a new spouse or dependent(s) onto any of your health care benefits. Please call Human Resources and Labor Relations, Benefits Division, at (586) 469-5650 for more information.

 

Mail to:

Macomb County Human Resources and Labor Relations Department
1 South Main Street, 6th Floor
Mt. Clemens, MI 48043

Should you have any additional questions, please contact Human Resources and Labor Relations, Benefits Division, at (586) 469-5650.

Submission of any and all documentation does not constitute an official change until it is approved by Human Resources and Labor Relations.

 

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Birth

An employee has a thirty (30) day eligibility period from the date of birth to make changes to their current health care plans. The employee must provide Human Resources and Labor Relations with all required paperwork and it must be completed within this eligibility period. If an employee misses the eligibility period deadline, they must wait until annual open enrollment to make the health care plan changes.

Recommended paperwork to be completed:

 

Required documentation:

  • A copy of the Hospital Birth Verification is required to process the health care changes.
  • The child’s Social Security number is required once available.
  • Please DO NOT wait for the certified birth certificate or social security number to arrive before notifying Human Resources and Labor Relations. You only have thirty (30) days to complete the paperwork and obtaining a certified copy of the child’s birth certificate or the social security card may take longer than thirty (30) days.

 

Effective date of change:

  • Health care benefits are effective on the date of birth. Please allow 7 to 10 business days for processing.
  • Tax changes go into effect the pay period following Human Resources and Labor Relations receipt of the necessary tax forms.

 

Health care cost:

  • As an employee, there may be an additional cost for health care to add a new child/dependent onto any of your health care benefits. Please call Human Resources and Labor Relations, Benefits Division, at (586) 469-5650 for more information.

 

Mail to:

Macomb County Human Resources and Labor Relations Department
1 South Main Street, 6th Floor
Mt. Clemens, MI 48043

Should you have any additional questions, please contact Human Resources and Labor Relations, Benefits Division, at (586) 469-5650.

Submission of any and all documentation does not constitute an official change until it is approved by Human Resources and Labor Relations.

 

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Adoption/Guardianship

An employee has a thirty (30) day eligibility period from the date of birth to make changes to their current health care plans. The employee must provide Human Resources and Labor Relations with all required paperwork and it must be completed within this eligibility period. If an employee misses the eligibility period deadline, they must wait until annual open enrollment to make the health care plan changes.

Recommended paperwork to be completed:

 

Required documentation:

  • A copy of the Court Order/Guardianship Papers is required to process the health care changes.
  • The child’s Social Security number is required once available.

 

Effective date of change:

  • Health care benefits are effective the date the adoption is finalized or the Guardianship is approved through the Court. Please allow 7 to 10 business days for processing.
  • Tax changes go into effect the pay period following Human Resources and Labor Relations receipt of the necessary tax forms.

 

Health care cost:

  • As an employee, there may be an additional cost for health care to add a new child/dependent onto any of your health care benefits. Please call Human Resources and Labor Relations, Benefits Division, at (586) 469-5650 for more information.

 

Mail to:

Macomb County Human Resources and Labor Relations Department
1 South Main Street, 6th Floor
Mt. Clemens, MI 48043

Should you have any additional questions, please contact Human Resources and Labor Relations, Benefits Division, at (586) 469-5650.

Submission of any and all documentation does not constitute an official change until it is approved by Human Resources and Labor Relations.

 

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Divorce

An employee has a thirty (30) day eligibility period from the date the divorce is finalized to make changes to their current health care plans. The employee must provide Human Resources and Labor Relations with completed paperwork and all required documentation within the eligibility period to start the review process. If an employee fails to report a divorce to Human Resources and Labor Relations within thirty (30) days from the date of divorce, the employee may be required to reimburse the County for any insurance premiums paid and/or services rendered on behalf of the ex-spouse after the last day of the month in which the divorce was finalized.

Recommended paperwork to be completed:

Required documentation:

  • A certified copy of the Judgment of Divorce is required to process health care changes.

 

Effective date of change:

  • Health care benefits are canceled as of the last day of the month in which the divorce is finalized. Please allow 7 to 10 business days for processing.
  • Tax changes go into effect the pay period following Human Resources and Labor Relations receipt of the necessary tax forms.

 

Mail to:

Macomb County Human Resources and Labor Relations Department
1 South Main Street, 6th Floor
Mt. Clemens, MI 48043

Should you have any additional questions, please contact Human Resources and Labor Relations, Benefits Division, at (586) 469-5650.

Submission of any and all documentation does not constitute an official change until it is approved by Human Resources and Labor Relations.

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Death

An employee has a thirty (30) day eligibility period to make changes to their current health care plans. The employee must provide Human Resources with completed paperwork and the required documentation within the eligibility period to start the review process. Failure to notify Human Resources within 30 days from the date of death, the employee may be responsible to pay loss premiums.

Recommended paperwork to be completed:

 

Required documentation:

  • An official death certificate is required to process the health care changes

 

Effective date of change:

  • Health care benefits are canceled as of the date of death, please allow 7 to 10 business days for processing
  • Tax changes go into effect the pay period following Human Resources receipt of the necessary tax forms

 

Mail to:

Macomb County Human Resources and Labor Relations Department
1 South Main Street, 6th Floor
Mt. Clemens, MI 48043

 

Should you have any further questions, please call Human Resources at (586) 469-5650.

Submission of any and all documentation does not constitute an official change until it is approved by Human Resources.

 

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Loss of Coverage

An employee has a thirty (30) day eligibility period to make changes to their current health care plans. The employee must provide Human Resources with completed paperwork and the required documentation within the eligibility period to start the review process. If the employee has missed the eligibility period deadline, they must wait until annual open enrollment.

Recommended paperwork to be completed:

 

Required documentation:

  • A letter from the employer or insurance carrier is required to support the date of the loss of coverage status before health care changes can occur.

 

Effective date of change:

  • Health care benefits are effective the date the coverage was lost. Please allow 7 to 10 business days for processing.
  • Tax changes go into effect the pay period following Human Resources and Labor Relations receipt of the necessary tax forms.

 

Health care cost:

  • As an employee, there may be an additional cost for health care to add a spouse or dependent(s) onto any of your health care benefits. Please call Human Resources and Labor Relations, Benefits Division, at (586) 469-5650 for more information.

 

Mail to:

Macomb County Human Resources and Labor Relations Department
1 South Main Street, 6th Floor
Mt. Clemens, MI 48043

Should you have any additional questions, please contact Human Resources and Labor Relations, Benefits Division, at (586) 469-5650.

Submission of any and all documentation does not constitute an official change until it is approved by Human Resources and Labor Relations.

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